All features in detail

Everything MakeTime can do for your cleaning company — point by point.

Job scheduling

The weekly calendar is the heart of MakeTime: all employees, all jobs, one view.

Move jobs via drag & drop or click straight into an empty cell — employee and day are prefilled
Create recurring jobs (e.g. every Tue/Thu) once — scheduled automatically
Absent employees are automatically blocked and color-coded
Zoom with Cmd/Ctrl + mouse wheel, filter by customer, employee and status
Record, review and approve completed jobs with actual times and breaks

Working time you can prove

When completing a job, employees record start, end, breaks and travel. This produces the working time record under Art. 6.3 GAV.

Premium hours for night, Sunday and public holiday
Correction requests with decision and log
Working time record as PDF, for company and employees

Payroll run: calculate, approve, finalise

MakeTime calculates the month from the recorded times. Open violations block finalising, and every exception needs a reason.

Premiums, holiday pay and public holiday pay, 13th salary
Deductions for AHV, ALV, NBU, KTG, BVG and enforcement costs
Payslip as PDF, payment list and wage ledger as CSV

CLA cockpit & legal basis

Where the company does not comply with the CLA and the Labour Act, what that costs and what to do first.

Traffic light with open violations, deviations and monetary difference
Every finding with article, actual and required value and a jump to the fix
Deadlines for holiday planning and overtime settlement at a glance
Legal values with source and validity, changes on the watch list

Audit file instead of a folder hunt

You release an audit period. The trustee receives all records of that period, and only that one.

Payroll runs, wage agreements and findings in one audit file
Release time-limited and revocable at any time
Every access is recorded in the log

Staff & absences

From onboarding to payroll: all personnel data in one place — compliant with Swiss data protection law (DSG).

Master data incl. documents, family and fiduciary details for payroll
Vacation and sick reports with approval workflow and proof upload
Remaining vacation days are tracked automatically
Store payslips as PDF — employees only see their own
Invite employees with a 6-digit code, account ready in a minute

Substitution assistant

Someone drops out? MakeTime instantly shows what is affected and who can step in.

All jobs of the absent person on the affected day at a glance
Candidate list sorted by availability (least booked first)
'Knows the site' ranking: who has already worked for this customer?
Jump straight into scheduling with one click

Customers, sites & routes

Every site with address, map position and automatic distance calculation.

Enter the address — the map position is set automatically (geocoding)
Distance and travel time from HQ, depot or pickup station — freely configurable
Priorities, job types and notes per customer
Optional customer account: view and rate jobs

Quotes & QR-bills

From job to paid invoice — without Excel and without a second tool.

Create a quote and convert it into an invoice with one click
Enter line items manually or take them straight from completed jobs (actual hours, breaks deducted)
Swiss VAT (8.1% / 2.6%) and QR payment part — without amount if desired
Send the PDF with your own company logo straight to the customer by email
Status overview: draft, sent, paid, cancelled — cancellation with a credit note as a separate document

Email inbox

Your business mailbox right inside MakeTime — inquiries become orders.

Connect any email account (IMAP/SMTP) — no need to switch providers
Read, reply, forward — with signature and attachments
File emails as leads or orders — custom folders included
Spam and trash as usual, dangerous content is displayed in isolation

Reports & analyses

Numbers at the push of a button — for payroll, customers and your trustee.

Employee reports: working hours and monthly overviews as PDF
Customer reports: completed jobs per site and period
Dashboard with key figures, recent jobs and customer comments
Annual calendar for the long-term overview

Integrations

Bexio receives customers and invoices. You reach other systems via REST and signed webhooks. Abacus is prepared.

Bexio: transfer customers and invoices
REST and webhooks with signature, as JSON or XML
Transfer log per system
Abacus is prepared

Platform & security

Built for everyday teamwork — secure, multilingual, usable anywhere.

Roles: admin, trustee, employee and customer — everyone only sees what they are allowed to
Real-time notifications for requests, invitations and orders
Intranet for internal documents and links
8 languages, light and dark mode, responsive for phone and tablet
Data centre in Germany, encryption via HTTPS, passwords stored only as hashes